Project Coordinator

POSITION SUMMARY:

This position is responsible for supporting project execution by coordinating schedules, logistics, and cross-functional activities. The Project Coordinator works closely with Project Managers to develop and track project schedules and budgets, ensure compliance with project specifications, and support the timely delivery of project milestones. This role also serves as a key liaison between internal teams, vendors, and customer sites to facilitate effective communication and execution throughout the project lifecycle.

FIVES VALUES

1. Service - We serve our clients, families, communities, and most importantly our people who are empowered and safe in making decisions and taking actions that dare to make us better.
2. Integrity – We are open, honest, and committed to giving the straight story every time.
3. Innovation – We create a culture of relentless improvement of solutions and processes to make every day better.
4. Ownership - We take full, personal, individual responsibility for our actions and our work.

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Serves as a key liaison between project managers, engineering, vendors, and customer sites to ensure timely and compliant project delivery.
2. Assists Project Managers in developing and maintaining work plans for each phase of a project.
3. Supports procurement, logistics management, shipping status, and delivery tracking.
4. Tracks open issues, risks and action items.
5. Maintains project submittal documentation (drawings, RFIs, change logs, etc.)
6. Supports coordination of project personnel activities to help ensure projects progress on schedule and within budget.
7. Reviews status reports and supports updates to schedules or plans as required.
8. Prepares project reports for management, clients, or other stakeholders.
9. Coordinates project meetings, including scheduling, agenda preparation, and documentation of meeting notes and action items.

The above is intended to describe the general content of and the requirements for the performance of this position.  It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

QUALIFICATIONS:

1. Education and/or Experience

• 3 years project-related experience
• Bachelor's degree in business administration, management, or a related field or equivalent experience.
• Proficiency in project management software (e.g., Jira, Trello, Asana, MS Project), scheduling tools (Gantt charts), and Microsoft Office Suite.
• Experience using and obtaining reports from SAP ERP

2. Core Competencies

• Strong organizational and time management skills with the ability to manage multiple priorities.
• Effective communication skills with the ability to coordinate across technical and non-technical teams.
• Detail-oriented with the ability to maintain accurate documentation and tracking tools.
• Ability to work in a fast-paced environment and adapt to changing priorities.

3. Critical Thinking Skills

• Ability to define problems, collect data, establish facts, and draw valid conclusions.

• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

4. Language Skills

• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. 
• Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. 
• Ability to effectively present information to management, clients, and project stakeholders.

5. Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee frequently is required to stand, walk, and reach with hands and arms.  The employee is occasionally required to stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:

This position is a hybrid work position in Louisville, KY.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts; high, precarious places; fumes or airborne particles; outside weather conditions; and risk of electrical shock.  The noise level in the work environment is usually moderate.

Travel requirements may vary based on project phase and site activity, with up to 25% travel expected.